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Quick Knowledgebase

Frequently Asked Questions

Bookkeeping is the recording of financial transactions, and is part of the process of accounting in business and other organizations. It involves preparing source documents for all transactions, operations, and other events of a business. Transactions include purchases, sales, receipts and payments by an individual person or an organization/corporation.

Bookkeepers are responsible for on-going maintenance of their clients' general ledgers.Some of these responsibilities consist of:
  • Compiling data on a daily basis
  • Categorizing expenses in the general ledger
  • Reviewing the general ledger for accuracy
  • Reconciling bank statements against the general ledger
  • Generating financial statements
Accountants use the accurate and up-to-date general ledger maintained by the bookkeeper to provide advisory services, such as:
  • Analyzing the company's financial data
  • Preparing income tax returns
  • Providing tax planning advice

YES – your bookkeeper is there to provide you with assistance, and to keep up with the financial details of your operation, leaving you to spend time working on and growing your business. All decisions about the business remain with you.

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Bookkeeping Checklist


  • Monthly bank statements and check registers
  • Monthly credit card statements
  • Credit card merchant statement
  • Any cash receipts
  • Payroll journals (Unless your payroll is processed by us)
  • W-9 forms for subcontractors that will require 1099’s at the end of the year
  • Completed TR-2000 (If we are processing your sales tax)
  • Amortization schedules for any outstanding loans
  • Anything additional information needed will be provided at your consultation.

Payroll Checklist


  • Completed W-4's, IT-2104 and I9's by all employees
  • Copies of employee's drivers licenses and social security card
  • Wage rate per employee
  • A completed IRS Form 8655 and NYS TR-2000 (Required for tax filings)
  • W-9 form for any subcontractors
  • Direct Deposit information for employees choosing this option.
  • Garnishment information if applicable
  • IF you have pay as you go workers compensation insurance, please grant us access with the insurance company so we can submit this at the end of each pay cycle for you.
  • Anything additional information needed will be provided at your consultation.